THIS IS THE OFFICIAL LETTER OF CONSIDERATION READ AND DISCUSSED AT THE BARONIAL BUSINESS MEETING IN NOVEMBER 2011. PLEASE FEEL FREE TO ASK ANY QUESTIONS YOU DON'T FEEL WERE ANSWERED WITHIN; OR MAKE COMMENTS REGARDING THE REQUEST.
Business Meeting of The Barony of Fenix
Greetings to The Populace of The Barony of Fenix, We have come before you today to humbly request your consideration and support of our endeavor to create a canton, on the east side of Cincinnati. First we’ll explain Corpora requirements. Secondly, we’ll provide our motivation behind such endeavor. Then we’ll detail next steps in the process. Finally, we respectfully invite your questions, concerns, and comments.
To begin with, we’d like to delineate the difference between a shire and a canton – per Corpora;
Shire: local branch reporting directly to a kingdom or principality
Canton: local branch reporting through a barony
*AND SUPPORTING OUR BARONY
Furthermore, Society Law requires that:
Other local branches: Below baronial/provincial level, branch establishment proceeds
according to kingdom law and custom, subject to the Society Seneschal‘s review and the requirements set forth below. These branches may adopt designations as provided for by the laws and customs of their kingdoms and as established in this document.
Minimum requirements include:
At least 5 members.
“Clermont” has 15 ‘committed’ active members.
There are more Fenix members in proposed “Clermont” area.
“Clermont” is actively recruiting 10+ very interested people.
“Clermont’s” projected growth is 40%+ each consecutive year.
At least 3 officers, including a Seneschal, an Exchequer, and one of the following: a Herald, a Marshal, or a Minister of Arts and Sciences. Local branches are encouraged to fill all the latter positions.
“Clermont” has members interested and capable of Seneschal and Exchequer.
As for Exchequer, there are no accounts until group approved, which means no additional work for Barony Exchequer.
“Clermont” has warranted Archery and Heavy Marshals.
“Clermont” members have served in many Officer positions (Barony & Kingdom level) and understand the time investment and the reporting requirements, which means no intensive training required of Barony.
Canton members may hold Baronial Offices, except for Seneschal and Exchequer, and many members have expressed their desire to continue to support The Barony, in this manner.
“Clermont” is adamant that we maintain a Chatelaine, as well.
A name registered with the College of Arms.
We are currently considering some form of “Clermont” – meaning Clear Mountain, in a suitable period fashion.
Additionally, we are working on an appropriate device, and colors.
Consensus among members in the area favoring establishment of the proposed branch.
“In the area”, is ambiguous, but certainly includes all members affected – hence, our request for Baronial Populace Blessing.
The motivation behind our group’s desire to become a canton of The Barony of Fenix is largely based on three key factors: Travel Time / Financial Expense, Membership Growth, and Camaraderie.
We feel it is easier to become more active in the Society, when prohibitive factors, such as cost and time are eliminated. For example, If an “”Eastside” member participates in weekly heavy/rapier practice at current locations, and archery practice, and then the monthly Business meetings and A&S sessions, that is approximately 16 hours of drive time; 560 miles driven and approximately $75 in gas – per month. With these factors lessened, we feel we can spend more time “actively” holding practices, classes, collaborating on projects and spending quality time helping new members.
Similarly, we feel it is much easier to recruit and retain new members when; 1) The prohibitive economical factors are eliminated and; 2) Close strong relationships are potential. In essence, we realize it is much easier to bring new folks into a smaller group, that is conveniently located, and once they are assimilated, we feel they will participate in Baronial and Kingdom events. Therefore, it is our estimation that forming a Canton, under the Barony, will lend itself to membership growth throughout all.
Finally, our group just so happens to have very compatible goals and interests. We wish to express emphatically that we don’t disagree with any Baronial matters; members, or activities. We have found a formula for the way we like to research and learn. Similarly, the way we like to learn is instrumental in the What we like to learn, and in turn, how we structure classes and topics. We also enjoy collaborating, in order to compete, individually or as a group, at different levels of the Society.
We recently held an open discussion meeting regarding the establishment of “Clermont” and 2 relevant questions were asked by Their Excellencies that cover a plethora of points:
Q: What is it that your group will be able to do as a Canton that you can’t do already? i.e., why do you need your own separate practices; why can’t you just add extra Baronial practices, etc.?
A: As mentioned above, we feel we can grow the membership more effectively within the canton structure, by building close relationships that aren’t encumbered by distance, time and cost.
Q: How do you know folks will stay active? How do you guarantee longevity?
A: First, and most importantly, our current members have historically proven active participation, be it in official capacities or behind-the-scenes/support roles, in classes, events, demos, recruitment and other activities. Even though individual members may have had short periods of lesser “face time” appearances, their overall activity remains high. We all enjoy our commitment to The Society. The group has been meeting regularly, twice a month, for a year and a half, as the Eastside A & S. Secondly, if we didn’t have a certain level of trust in each other, in regards to activity, we would not have come forward with this proposal. None of us are afraid to hold each other accountable. Additionally, we have great communication. We have already established a website: www.wix.com/lucja00/eastside
. Finally, we feel the excitement of teaching new members and learning new things will keep our interest sparked, therefore, perpetuating consistent activity.
Next Steps / Process:
Establishment and Advancement
1. The Society and Kingdom Seneschals will work together as necessary to process petitions for
branch establishment or advancement. Society members who wish to form a branch, advance an existing
branch in status, or advance a group of branches in status must first determine whether the area they have in
mind is eligible for such treatment. This process shall involve consultation with the Kingdom (and
Principality, if any) Seneschal, and with the Seneschals of any nearby branches.
We will seek consultation and prepare a petition for proposed canton on the completion of:
1. Official support from The Barony
2. Consensus of group on our new name
3. Register Name & Device with College of Arms
2. The Society permits very broad participation by people who are not members as defined in
the By-Laws. However no part of the Society can be required to solicit or heed their views regarding branch
status, or any other situation where the opinion of the populace is to be consulted. Law, custom, or actual
practice may allow consultation with nonmembers, but it cannot be required.
3. If necessary, the members shall reach a consensus as to a proposed name (and device, where
required) and register it with the College of Arms before any petition for recognition can be granted.
Currently in process of finalizing name and device
4. The members of the proposed branch shall prepare a petition for the proposed action,
stating the proportion of their numbers favoring the move, and demonstrating that the requirements are met.
The petition shall be submitted as specified by kingdom law and custom. The Kingdom Seneschal shall review
the petition to determine whether the proposed branch elevation conforms to Corpora and kingdom law and
custom, consulting royalty and other kingdom or principality officers as appropriate for the level of branch
under consideration. If the Kingdom Seneschal decides to recommend that the petition should be granted,
the action to be taken depends on the level of branch, as follows:
Sec8. Institutional branches and local branches other than baronies and provinces: The Kingdom
Seneschal shall advise the Crown if the petition is acceptable. After the Crown acknowledges the creation of the branch, the Kingdom Seneschal shall inform the Society Seneschal of the name, location and date of elevation, and the Society Seneschal shall then notify the Board.
Petition for canton will be completed, as required, as soon as College of Arms confirms recognition of name/device.
At this time, we’d like to thank Their Excellencies and The Barony for its consideration, and allowing us to present the populace with our proposal. Please feel free to address any questions, concerns, or comments, to any one of us.
“Clermont/Clear Mountain” aka Eastside Group