A significant distinction between a Webminister and a Chronicler is financial. Webministers do not collect subscriptions and frequently fund the web site as a personal expense. It is important to remember that Webministers do not spend or receive money in the name of the SCA or their local or regional groups.
If the web site is a personal expense (not reimbursed by the group)
Sites run by a warranted Webminister as part of his/her office must not generate any revenue from commercial advertising. No advertising banners, webrings, or other information may be automatically inserted onto a site by a third party, except those which are either required as a condition-of-service by a "free web site" or which are themselves maintained as part of a sanctioned SCA web site.
Great care must be used to ensure that links put forward by such automatic links will not cause a negative image for the organization, appear to associate the SCA in any way with a third party, or cause anyone to question our tax-exempt status. If your site requires such links, consult with your Kingdom of regional officer for assistance in determining whether the requirements are acceptable.
In the case of a web-server provided by an ISP (Internet Service Provider), you may give credit at the bottom of the opening page as shown below:
"Server space for this site provided by [ISP, Inc. with link to their main page]"
If the web site is a group expense
Sites paid for out of SCA funds or contracted directly by an SCA group may not contain any advertising banners, webrings, or other information automatically generated by third parties that are not maintained as part of a sanctioned SCA site.
You must report to the Chancellor of the Exchequer for the group for which you run a webpage on a regular basis any and all funds, expenditures and donations associated with the website. Lack of a report does not indicate that no funds were spent, but rather that the report is missing. A missing report could, under certain circumstances, jeopardize the group's status and/or the Society's not-for-profit status. If no SCA funds have been expended on the site (as a personal expense), then it is sufficent to report quarterly "No money has been spent" to your exchequer. As tax laws are constantly changing, it is best to check with your exchequer if there are any additional forms required by the Kingdom or Society beyond what has already been stated.
Reporting and funds
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