How to Submit Names and Devices

• How The Process Works
• Features
• Relevant Links

HOW TO SUBMIT NAMES AND DEVICES

There seems to be a lot of confusion on this matter. The submission process is really quite simple.

• A complete name submission (whether for your persona, alternate name, or household name) should include the following:
  • Two copies of the Name Submission form (one for Dragon, one for Laurel)
  • Two copies of all documentation for your name
  • A check for $7.00 US made out to "SCA -- MK College of Heralds".
     
• A complete device or badge submission should include the following:
  • Three COLORED copies of the Device Submission form (one for Dragon, two for Laurel)
  • One UNCOLORED LINE copy of the same form (UNCOLORED means a black and white line drawing like a coloring book picture; NO grayscale!! Even if your charges or field are sable, do not color in the black areas)
  • Two copies of any documentation for unusual charges (if applicable)
  • A check for $7.00 made out to "SCA -- MK College of Heralds".
     
• A single check may be written out for multiple items (e.g., name and device on one check, etc.).
  NOTE : Official SCA branches (Shires, Cantons, Baronies, Principalities, etc.) do NOT pay for their group name or device submission but still must enclose the appropriate paperwork (note: branches use a different name form than individuals do -- although the device and badge forms are the same). However, they must pay for other submissions (i.e. - order names, badges, etc.). Petitions MUST be included with all paperwork (i.e. - name, device, etc) from the group's membership.
   
• Mail all materials to:
  SCA -- MK College of Heralds
  c/o Patresha Roehre
  904 Four Mile Rd NW #3C
  Walker, MI 49544
  
  NOTE: I am unable to accept certified or signature required mail. If you send it this way it will be returned to you undelivered.

Questions? Drop me a line at

HOW THE PROCESS WORKS (Or How Long Does it Take Anyway?)

Submissions are required to be processed in a timely manner but they still take a long time to process. In the interest of serving you better, an explanation of the various steps a submission must go through follows.

Submissions are processed as received (as of November 1997, confirmation emails are being sent out -- if you have not received one, your submission was not received) and collected together once a month in an Internal Letter of Intent (ILoI). The ILoI is posted mid- month for the previous month's submissions (i.e. - March 15th's ILoI covers submissions received in February). Commentators of the Middle Kingdom's College of Arms are given a little over a month to comment on this ILoI (i.e. - the comments of March 15th's ILoI are due to Rouge Scarpe's office by April 25th).

Within a month after the deadline, Rouge Scarpe reviews the comments and the submissions and decides which ones will be sent forward and which will be returned at the Kingdom level. The decisions are published as an Internal Letter of Acceptance and Return (ILoAR). The submitters whose articles have been rejected will be notified via email or USPS. Submissions which are to be sent forward are placed on the Kingdom's monthly External Letter of Intent (ELoI) and sent to the Laurel Sovereign of Arms (the Society Herald).

Laurel allows four months for commentary before the ELoI will be considered for decisions (i.e. - an ELoI sent out in late April will be considered at the August Laurel Meeting). Decisions of Laurel Meetings are made available to members of the Laurel College and Kingdom Principal Heralds within a few weeks of the meeting in the form of a Letter of Acceptances and Returns (LoAR).

When Dragon receives the LoAR, s/he unofficially publishes these results either via the Kingdom mailing list or the The Pale. Due to the one month lead time required by The Pale, however, it can often take two or more months from the release of the LoAR before the official notification is made in The Pale. Official notification is made by the Opinicus Herald to the client directly explaining the reasons for the return (if applicable) or congratulating them on the successful registration.

Questions? Drop me a line at

FEATURES

Rouge Scarpe Submission Database

This database includes not only submissions currently in process, but also items submitted in the past, running back several years. It does NOT include items recently received by the Escutcheon Herald's office for processing. Submitters should allow 2-3 months for their submissions to appear in the Rouge Scarpe's database. Anyone who has submitted in the past two or three months should have received a confirmation post card from the Escutcheon Herald -- no postcard means your submission was not received.

Middle Kingdom Heraldry Letters

The Middle Kingdom Heraldry Letter archive, located on Midrealm Server, contains current and past Internal Letters of Intent (ILoI) and Internal Letters of Acceptance and Return (ILoAR). Once a month, all the submissions received by the Escutcheon Heralds office are assembled in an ILoI. Internal Letters of Intent (from 10/97 onwards) are available on-line at the ILoI archive. The ILoIs are commented on by Kingdom commenting heralds and, on the basis of those comments and additional research, the Rouge Scarpe Herald makes a decision whether to send the submission to Laurel, Sovereign of Arms, the Society Herald. Rouge Scarpe's decisions (pro and con) are reported on an ILoAR. Internal Letters of Acceptance and Return (from 4/98 onwards) are also available on-line at the ILoAR archive.

USEFUL LINKS

• Society for Creative Anachronism
• Middle Kingdom
• Laurel Sovereign of Arms
• SCA Heraldry Page
• On-Line SCA Armorial and Ordinary
• Rouge Scarpe's Home Page
• Dragon Herald's Home Page -- including the (downloadable) MK submission forms
• Dictionary of Heraldry--lots of pictures, good for beginners and novices

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Please contact Edward with any corrections/changes.
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