Website advertisement, old policy:
A "Permission for Online Publication" form appears in Appendix C of this manual. Webministers need to keep a copy of this permission form as well as a hard copy of the page as posted on the Internet in their files. While you can accept an e-mailed copy of the form, or any e-mail message that contains substantially the same information, you need to get a hardcopy of the permission form or e-mail, signed by the person(s) giving the permission, for your files. This is because if the matter ever goes to court, they are more likely to accept the original signature.
If there are multiple contributors for a submission, you must have a permission form from each contributor.
If something is used from another page on the web, credit the source of the image or text. This would include a URL and optionally a link to the page. This applies to any resources found on other sites, including, but not limited to: map generators, texts, images - whether they are public domain or copyrighted, and whether use is free wwith permission or on a free basis.
Publishing personal information online
Posting personal information beyond SCA name, awards received, and offices held, requires a permission form (Appendix B), evne if that information is published in the group's newsletter. This permission may be handled in several different ways. The simplest way is to circulate a paper with all the data that will be published with the phrase "I give permission to publish this information on the [group name] website." with a space for a signature and date. Another method is for you to receive e-mail with all the information and the statement "I give permission to publish this information on the [group name] website," then print if off to be signed and dated by the person sending the information.
The standard rule in journalism is that journalists gain access to private sites at the discretion of the person controlling the site. In SCA terms this would be the site owner, the seneschal, and the autocrat. The person controlling the site may set rules for access which may limit what may be photographed.
If the site is a public place, you do not need the permission of the site owner or anyone else to take pictures. As an invited participant you also do not permission to take pictures at a private event, although you should respect the wishes of others and use some common sense (for example, no flash photography around the list field). However, before you publish any pictures, you may need to get the permission of anyone who can be identified in the picture before using their likeness on a web page or in another publication.
While permission is not strictly necessary from individuals engaged in an activity, it's a good idea to ask whenever practical (for example, a battle at Pennsic would not be practical). If you wish to take pictures of individuals, it is appropriate (and recommended) to ask and receive permission first.
In general, if you are writing a caption for a photo, and you could identify the individual specifically, you need written permission from the subject before you use the picture, whether in a newsletter or on a website.
This is a very sensitive issue to many people, so when considering whether or not to post a picture on a website, ask yourself, "Is the photo tasteful, and complementary to the subject and the SCA?"
Reporting and funds
You must report to the Chancellor of the Exchequer for the group for which you run a webpage on a regular basis any and all funds, expenditures and donations associated with the website. Lack of a report does not indicate that no funds were spent, but rather that the report is missing. A missing report could, under certain circumstances, jeopardize the group's status and/or the Society's not-for-profit status. If no SCA funds have been expended on the site (as a personal expense), then it is sufficent to report quarterly "No money has been spent" to your exchequer. As tax laws are constantly changing, it is best to check with your exchequer if there are any additional forms required by the Kingdom or Society beyond what has already been stated.
The Webminister as Editor
It is important to remember that your page represents the ideals and goals of the SCA and your local chapter or guild, not those of any one individual. Also, a good page is supposed to support the individuals who are viewing it. These people may be local members, SCA members from around the world, or non-members looking for more information about the Society. So, when designing a page, keep the ideals and tenets of the SCA in mind: truth, honor and chivalry.
Tone: The content of a web page is primarily of an informational nature and should represent that facts only. Sections that represent a group or activity should be in a positive light, avoiding the 3 D's (deception, derogatory comments, and distasteful content) at all costs. This should also be used as a rule of thumb for what links to put on your pages to other pages on the web.
Content: Make sure that your web pages are grammatically correct and readable. Avoid poor wording, incorrect spelling, and vague, inaccurate, or hard to understand sentences. A group's web pages should be clear, concise, and to the point. Another important factor to consider is the color scheme. The colors used on a web page should be easy to read and print out.
Editorials: An editorial is the opinion of the writer to perceived problems with proposed solutions. It can also simply be the musings of a person who wants to talk about his or her SCA experiences.
Since a web page is the voice of the group and not a single person, editorials generally have no reason to be on group web pages, unless they are informative, accurate, and consistent with the tone that the groups web pages should portray. Also, since the web pages represent the SCA at all levels to the public, it is not good to air one's laundry for all to see. Personal opinions may be expressed on personal pages or through normal e-mail channels. If a prospective author has problems with these rules, refer the person to the regional or Kingdom superior.
This is the recognized Web Page for the Barony of Rivenstar of the Society for Creative Anachronism, Inc. The maintainer of this page is THL Arrantxa Idazle Iruņekoa (Heather Bungard Janney). It is not a corporate publication of the Society for Creative Anachronism, Inc. and does not delineate SCA policies. All material herein should be considered under copyright protections according to US law and international treaty, and may not be reused or linked to without the permission of the author, artist, or other copyright owner as designated. In case of conflict with printed versions of material presented on this page or its links, the dispute will be decided in favor of the printed version.