An opportunity for the group to participate in Indy Pride was presented, with a short time-frame before implementation was required. After discussion of the possibility was met with generally favourable interest, it was decided to hold an emergency finance committee meeting to approve $100 for a booth at Indy Pride. Master Llew is coordinating the demo/activities - please see him if you'd like to help out. Master Llew is also covering the additional cost (above and beyond the $100 that was polled and approved).
Master Llew proposed last week that we demo at Indy Pride and the conversation has been ongoing online and in person. This is a time-sensitive request because of the due date and the Emergency Finance Committee will meet after announcements to discuss and poll on the $100 expense. If you have any questions for Master Llew, who would be taking the lead on organizing the demo, or any feedback regarding this demo opportunity, please ask now, or join us after announcements in the common area.
Mark your calendars for Baronial Birthday. June 6, Garfield Park--it will be a demo, so start thinking about displays or skills you might be able to contribute. See Annabelle to volunteer to help and watch the web for a link to the volunteerspot when it goes live very soon!
We're anticipating an early bid for BWTA! If you would like to join the event review committee, let Ysabel know ASAP.
Baronial- There is a new Barony forming to the north, and Their Excellencies would like to hear suggestions for things to gift to them.
Great Officers and Their Deputies
Baronial Bylaws Revision - a finalized draft of the document has been completed. Please review the draft and comment - be ready to poll on them for next month's Business Meeting.
Event Stewards Toolkit - is about 75% done. Ysabel welcomes comments.
Chatelaine - No report this month.
Herald - People continue to submit their names and devices. Feel free to continue sending questions to Colette, and she will continue to send them to book heralds in the group. If people need voice heraldry for events, please ask ahead of time so Colette can make sure she has time or can find volunteers.
Chronicler - We had a March Star, we will have an April Star.
Exchequer - We have $13,249.16 in the bank.
Property Master - Work on the intrasite directional signs will be starting soon. Six of them should be available by Simple Day. People who would like to help paint would be appreciated.
Armored - Armored Combat continues to happen, there's been a lot of people fighting. Short classes are going to be offered at each practice soon. The loaner armor project is making progress very soon!
Rapier Combat - There's a new crop of youth rapier fighters. There was a recent meeting to put together loaner armor, which has been under budget. Some of that budget will be used to additionally make youth rapier equipment.
Archery - Continues to shoot sharp things at not sharp things. The Archery Captain is likely moving to Washington by summer. If you are interested in being an Archery Marshal, please get in touch. Polling to begin soon.
Equestrian - Has met, will continue to meet. Updates are being posted on Facebook and the Yahoo Group. Insurance for the Indianapolis location is in process - once it is in force, practice will be moving.
Chirurgeon - No report.
A&S - People are doing stuff. People are working on projects at fighter practice and elsewhere. Congratulations to Elisabetta for placing a 1st in Accessories at South Oaken. She moves on to the Kingdom Arts and Sciences Faire. There was talk of having people interested in calligraphy and illumination get together to meet. Is there still interest?
Interest Groups - Sewing of Rapier Loaner gear went well. Next sewing day was going to be May 3rd, but we are looking to reschedule. Dance had 24 people.
Web Minister - We have a website. Simple Day updates ongoing.
Prize Czar - If you need prizes, contact Grainne. Especially for Simple Day.
Youth (OPEN) - If interested in serving, contact Odile and/or Ysabel. We need at least one candidate. This person will be a resource and planner, not a babysitter.
Recent and Upcoming Events
Baronial Birthday Bid(s)- Annabelle’s Bid option A 2ND POLLING. A motion was raised to hold the event with a $250 budget for the picnic shelter, with a feast budget coming soon. Several demonstrations have been volunteered - let Annabelle know what you are interested in doing. Event will start at 10:00 AM and end when the sun goes down. The possibility of providing a takeaway, like a bookmark for the demo portion of the day was discussed and is being investigated. The motion for approving the event with the budget was seconded, and passed second polling.
Possibility of making/getting business cards made was discussed.
Simple Day - July 3-5, 2015. Steward: Hadley of Sternfeld. Updates? Three merchants have signed up. Two to three classes have been arranged. Things are moving right along.
Demos - Baronial Birthday, June 6 (see previous discussion)
Still no date yet, Bishop Chatard HS history classes. If you are interested in individually teaching or demonstrating for the class, there may be opportunities.
New Business: A bid for 2016's BWTA is being prepared by Sir Lothar. If you are also interested in submitting a bid, consider doing so before May's Business meeting as we are going to start voting on bids next month.
Business Meeting is Thursday at St. Timothy's. If you have any business for the agenda, please let Ysabel know tonight so that it can be incorporated.
The idea to pre-screen event bids came up at our last business meeting and was very well-received. To that end, Ysabel will be convening an occasional event review committee. The group will "meet" virtually approximately 2 weeks before event bids are presented at a business meeting and members will be asked to review bids and provide feedback before they are brought to open council. The hope is that in this way we will catch math errors and provide event stewards with feedback relating to attendance estimates and other finance/site concerns prior to the eleventh hour. If this is something you are interested in helping with one-time or on an ongoing basis, let Ysabel know.
Mark your calendars for Baronial Birthday. June 6, Garfield Park--it will be a demo, so start thinking about displays or skills you might be able to contribute. See Annabelle to volunteer to help with the demo.
Summer rental spaces filling quickly – in order that we may ensure we get the reservation for Baronial Birthday at Garfield Park, a quick second polling was held to agree that we will spend $250 on rental of the Pagoda at Garfield Park.
In Attendance: Odile, Ulfr, Ysabel, Wulfwen, Duncan, Annabelle, Joe, Antonio, Colette, Elisabetta, Nicolas, Mateo, Odette, Various Children
Baron & Baroness:
We held a Baronial Court at archery practice, including Steven of Sternfeld’s AOA.
Shadowed Stars is becoming a Barony at the end of May! Their Excellencies would love to present them a Sternfeld gift of regalia. Please send suggestions to Their Excellencies.
Please review the Event Stewards’ Toolkit and send feedback to Ysabel.
Caristonia had no report.
We have gentles waiting for their devices and names to go through the process.
You can always post your arms on the Sternfeld website – send them to the Webminister!
Please remember to call people by their Society names when in a Society context, to help avoid confusion.
Antonio is ready to publish the Star! Please send him information ASAP.
Saldis sent her report via Elisabetta. We have money!
We received a $120 honorarium from the Oaks demo.
Some employers do matching donations or other contributions to non-profits, or allow employees time off for volunteering. Check out your employee handbook!
Ronan had no report.
Deiderich had no report.
Bjorn had no report.
Colette mentioned that the Fencers are making loaner garb on April 4th at the Brownsburg Public Library. Come on and help!
Ilja had no report.
If you are interested in taking on the Archery Marshal position after Ilja moves, let her and Ysabel know.
Next scheduled practice is on April 5th.
Please consider going to one of the many Regional A&S events!
50 (!) people attended dance at Garfield Park last week! Woot! One of the parents asked whether the Park could let us have a room for all of the children to hang out, and the Park provided!
Next month will focus on some simpler dances. It’s on the second Thursday in April.
First Thursday in April at Panera in Willow Lake.
We’ve received an offer of donated fabric from Mistress Joan. Colette will coordinate this.
Sternfeld Work Day is on Saturday March 21st, from 10:00 – 5:00 at the Brownsburg Public Library.
Brewers’ & Vintners’:
We’re considering doing the Brew Bus! Let Wulfwen know if you’re interested.
We had a Lenten feast this month, and it was awesome!
We discussed how to improve attendance at feasts.
Next month’s feast is focused on Easter/Spring. We’ll be discussing the results of the Feast Survey.
If you’d like to join the Sternfeld Cooks’ Facebook group, please let Annabelle or Grainne know.
We have a website!
The Simple Day site is almost ready to go live!
The “Scan the Old Stars” project is coming along well. If you have old Stars, please let Antonio know so we can fill in the gaps in our collections.
Ulfr is working with her on the axe tourney prize.
Minister of Youth & Families:
Position is open. If you are interested, see Ysabel and look for details in the Star.
Detailed financials should be available for the April Business Meeting. Feast lost money, but the event made money.
Colette asked whether we are proceeding with the concept of having event bids submitted for a “reality check” prior to submission to the Barony. Ysabel said she is willing to consider this. She’d like to see reviews by the Seneschal, Exchequer and possibly a couple of other folks. Odette and Wulfwen volunteered to participate. If you are interested in participating, let Ysabel know.
Post-Mortem: Ysabel has a long list of feedback people submitted. Overall, everyone seemed to have a great time! A large number of the comments had to do with logistics, including insufficient number of site books and lack of signage, plus lack of communication. Feast was well-received. There was a distinct lack of lunch.
There are two versions of the bid; one for Garfield Park on Saturday June 6th and one for Krannert on Sunday June 7th.
Baronial Birthday will be a demo from 1:00 – 4:00, with dinner at 6:00. Ronan has tentatively signed up to cook the meats.
Garfield Park: $250. Conflicts with Swine & Roses.
Krannert: $100. Pool closes at 5:00, so we will lose bathroom access at that time.
After some discussion, poll was held to accept the Garfield Park bid. Motion passed. An Emergency Finance Meeting was held after the meeting to approve the money for the site. The poll passed.
Their Excellencies announced that they will have their A&S and Bardic Championships on that day.
Annabelle asked anyone with suggestions to let her know!
Hadley had nothing new to share.
Antonio mentioned that Hadley is looking for a Merchant Coordinator. If you’re interested please let her know ASAP.
Oaks Academy Demo happened and went very well! We had both fighters and fencers, and they were very well received.
Bishop Chatard High School is still interested in us doing a demo for them; details to come. If you are interested, please see Ysabel. We need both demo folk and folk who are interested in being resources for the students to ask questions. Their focus is 12th Century Europe. The three groups are doing German, French and English castles.
Thanks to everyone who worked the Oaks demo!
Business Meeting is this Thursday at St. Timothy's at 7:00 PM. We'll be looking over a final Baronial Birthday bid and doing reports. If you have business to add to the agenda, let Ysabel know ASAP.
There will be a work day at Brownsburg Public Library this Saturday from 10-5. There will be plenty of space to lay out projects for cutting and sewing, but no set class like last time. If you require assistance with your project, please make arrangements in advance.
There were 50 people at dance practice last month! You should go next month! See details in the Star and on the Dance page on the website.
Aethel is visiting from Hawaii!
March 3rd Fighter Practice will be at an alternate site due to Krannert being unavailable.
We'll be at Phalen Leadership Academy, 2323 N. Illinois, Indy 46208. Park in front, enter the gym through the playground.
And, if you can, please help us thank Phalen Leadership Academy for offering us this last minute space by bringing donations of classroom supplies (Kleenex, dry erase markers, hand sanitizer, disinfectant wipes, etc.) The school has a 95% free/reduced lunch population so many families don't have the ability to help with classroom supplies.
In case you missed it last week, Krannert staff are filming the activities that happen at the park. They may film us this week or next--if you don't want to be in a promotional video for the park, please let us know ASAP so that we can point you out to the staff.
Ysabel is seeking someone to fill the vacant minister of youth & families position. Check the Star for details, and let her know if you're interested!
A bid idea was discussed at Thursday's business meeting for a combined Baronial Birthday and recruitment demo. Thank you to everyone who provided ideas and feedback! Annabelle will be submitting an official bid in March--if you are considering submitting a competing bid, contact Ysabel ASAP.
The Tunic/Chemise in a Day Workshop is February 28th (that's this Saturday) at the Brownsburg Public Library! Contact Colette for a supply list and details if you would like to participate.
Please sign up on VolunteerSpot for the March 7th "Saturday School" demo at The Oaks Academy--rapier and armored are still needed.
We also have a demo request for Bishop Chatard H.S. It is the teacher's hope that late March would be the first in a series of 2-3 demos for his 9th grade World History students, and they are very flexible. We'll be trying to group Sternfelders together so that the demos are cohesive and the timing convenient for our volunteers. Days and times TBD, but likely late afternoons or evenings on weekdays. If you have skill(s) that you'd be willing to demonstrate, please contact Ysabel with your areas of interest and your availability after March 15.
al-Jafar has canceled their DIY event. They hope to reschedule it at a later date.
Motion for second polling for $274.97 reimbursement to Wulfwen and Duncan for the trailer repair was raised, seconded, and passed.
Baronage - BWTA went well and the food was good. The Barony hasn't burned down.
Seneschal - All those people who promised to look over the awards section of the bylaws - please look through it so we can finalize the bylaws and send to Kingdom for approval. (Link Here!) Event stewards toolkit is about 75% along. If you are preparing a bid, please use it and send Ysabel feedback. (Link Here!)
Chatelaine - We have had new members recently.
Herald - There was a wonderful table for getting Heraldry work at BWTA - several report getting excellent help.
Chronicler - We had a Star. We're going to have another one.
Exchequer - We made about $613 profit from BWTA, pending any additional refunds.
Property Master - We still have stuff. It made it back from BWTA. There was a trailer accident requiring repair - a new coupler for the hitch. The total cost was $274.97. A motion was raised, seconded, and passed to reimburse Wulfwen and Duncan for the repair, which they paid for out of pocket to ensure the trailer could be towed to BWTA. We've had 5 baking sheets disappear - Ronan replaced them with 6 new ones after they were unable to be found. The Baronial towels seem to have disappeared - anyone know where they are?
Armored - We've been having practice. We've got 3-4 new guys the past few weeks.
Rapier Combat - People show up and stab each other. Plans for loaner gear are ongoing. Fabric has been purchased and not washed yet.
Archery - Has been meeting most of the time, when the site is available.
Equestrian - BWTA had an equestrian equipment demo. Looking to attend events where horse people are to try and recruit. The new Equestrian manual has been posted. Has a few receipts to get reimbursed for. Equipment for the games is being pulled together. A new potential practice site on the Northeast side of Indy has expressed interest in us practising there - to do that we need insurance coverage. It has indoor practice space. Cost would be $100 for the year to add the insurance with an additional named insured. A motion was raised to approve the expenditure, seconded, and approved - second polling not needed since it's an expenditure of $100 or less.
Chirurgeon - No report.
A&S - Thanks to Duncan for his service as MoAS - Breddelwyn became the MoAS at BWTA. We had Constellation A&S Faire at BWTA - very few entries due to how early it was in the faire season. Would like to continue having an artisan of the month. If you do A&S or know someone who is, contact Breddelwyn through Facebook, email via the email@example.com email, or anywhere else you know to contact him from. This month's artisan of the month is Frode. Go out and make stuff.
Cooks - met this past weekend. There's a new Facebook group.
Ars Rustica - Catalogs are clogging everyone's mailboxes.
Dance - this month was called by a different caller. There were 48 in attendance including 16 kids. Colette has been asked to keep the dances easier so the activity is more child-friendly. There will be a demo from the Scottish-Country Dance group at the March dance.
Costumer's - March meeting will be at St. Timothy's. February 28th is the Tunic-in-a-Day workshop at the Brownsburg Library. There is a supply list if you plan on coming and making a tunic. April 4th will be a workday at the Brownsburg Library.
Web Minister - We have a website. Small additions and changes have been made. Simple Day site will be up VERY SOON! (No, really.)
Prize Czar - if you need prizes for your event, you will need to get in touch.
Youth - Open - we are looking for someone who will work to coordinate youth activities. This is not the same thing as running a Youth Point at events. The goal is to identify, encourage and create programming at events that are child and family friendly. If you are interested in being the group's Youth Minister, please talk to Ysabel.
BWTA Preliminary Report - Around 260 people attended. A few overall ideas for next time were discussed. There's an online discussion with information that will be provided to the next Event Steward.
Baronial Birthday Bid - Annabelle wanted to discuss options for preparation of her bid for next month.
Simple Day - There will be Hounds Coursing and other stuff. Website coming soon. Nearby hotel block is being made available. Negotiations for discounts on food at local restaurants are being arranged. Lunch and Feast options are being worked out. Sounding like it is shaping up to be an awesome event.
Demos - March 7th Oaks Academy Demo - Need Rapier/Heavy Armored fighters. There are a few people who have signed up. It's on VolunteerSpot. Go sign up. We've done this demo for over a decade. Bishop Chatard High School is looking to have a demo or multiple demos.
Please get outstanding receipts to Saldis from BWTA so that she can prepare the final event report!
Ysabel is seeking someone to fill the vacant minister of youth position. Watch the Star for details, and let her know if you're interested!
One bid is anticipated at Thursday's business meeting for Baronial Birthday--if you are considering submitting a competing bid, contact Ysabel ASAP.
Tunic/Chemise in a day is February 28th! Save the date.
Thank you to everyone who pitched in to make Better War great! If you felt anything went particularly well, or noticed anything that we can improve on next year, please let Waldetrudis or Ysabel know for the postmortem! And if you observed anyone being really awesome, why not send in an award recommendation? Baronial Birthday is looming, you know...
Speaking of Baronial Birthday, bids are due at the February or March business meeting. One bid is already being prepared. If you are interested in submitting a bid, let Ysabel know.
The Oaks Academy demo is on March 7. Both Heavy Armored and Rapier fighters are needed--sign up on VolunteerSpot or with Ysabel.
Archery is Wednesday.
English Country Dancing is this Thursday at Garfield Park.
Costumer's Guild is hosting a Basic Tunic/Chemise day on Feb. 28 at the Brownsburg Public Library. Bring 3-5 yards of fabric and get help laying out and cutting basic garb pieces.
Master Peter of the Golden Isles is starting a metalworking group, on trial basis. First & 3rd Mondays, 7-10pm, near East & Emerson starting 2/16. Maxengel@aol.com
Better War is Saturday! Volunteers are still needed, especially kitchen cleanup and retainers/guards. Pre-reg is available tonight.
Gate volunteers, see Saldis for training after announcements.
Volunteers are needed to load the trailer this Wednesday. That's tomorrow! See Ronan.
The Oaks Academy's annual demo is coming up again. Heavy armoured and rapier fighters are needed. Everyone who's participated in previous years has had a blast-these kids are sharp, well-prepared for your visit, and very interested. Sign up on VolunteerSpot or in person after announcements.
Bids for Baronial Birthday need to be in by the March business meeting. This is a great event to learn how to be a steward, so no previous experience necessary. If you want to learn, we will assign a mentor. I have a couple of special requests for the event steward for this event, so please see me ASAP if you are planning to submit a bid.
At BWTA, around lunchtime near gate, Mistress Rhiannon will take Saldis as a student. All are welcome to attend.
Cuil Cholum is hosting Fimbulwinter Games on Feb. 14. You should go!
Volunteers are still needed for BWTA on Feb. 7. Please sign up!
It's that time again--The Oaks Academy's Saturday School demo is going to be March 7th this year. Rapier and Heavy Armored fighters are needed. For those who aren't familiar, this is a demo we've been doing annually for many years--the kids are sharp as tacks and very engaged. Volunteer on VolunteerSpot starting tomorrow!
Upcoming meetings: Archery is tomorrow at Yurts of America. Costumers in February will be at the Willow Oaks Panera.
Baronage - We have a Barony, it has not burned down. We gave out awards - they will be published in the Star.
Seneschal - Still need edits to the Awards section of the Baronial Bylaws. BWTA is February 7th - volunteer early and often, Gate will have cookies.
Chatelaine - We have a lot of new people recently.
Herald - We need voice heralds for BWTA. There will also be a consultation table at BWTA, run by Jerric. There are three people with names and devices at Laurel level.
Chronicler - There was a November/December Star. There will be a January Star published tomorrow. If you are submitting something - submit it tonight!
Exchequer - Bank Balance is $13,080.01 as of right now. Big checks for Krannert, feast advance for BWTA, etc. just went out. ACCEPS is open for BWTA.
Property Master - The sign project, polled for the first time last month, was brought up. A motion was raised to approve $400 for the sign project. Motion was seconded and passed second polling. Hoping to have a few of them done before BWTA.
Armored - We have not had practice recently (boo!).
Rapier Combat - No really, we haven't had practice recently. Hopefully we will on this upcoming Tuesday?
Archery - Archery happened this week.
Equestrian - Next practice is the first Sunday in February. Working on Games equipment. The insurance for the old site (in Mooresville) has been taken care of. The marshal has a lead on an alternate practice site and would like to start taking steps towards moving to this other site.
Chirurgeon - No report.
A&S - Nothing new to report at this time. The regional MOAS sent info for the BWTA A&S Faire.
Costumers - The 1st Thursday in February is Costumer's. A newcomer's garb gathering (with fittings, etc.) is being planned because of newcomers who are going to Pennsic this year. If you are interested, please contact Colette.
Cooks - Is this Sunday at Grainne's.
Dance - is now every month (2nd Thursday) at GPAC 6:30 to 8:30 PM. Colette is sharing duties with other callers. Those callers do more modern English Country Dances. We also have musicians who have started attending every month.
Ars Rustica - Seed catalogs and hatchery catalogs are in! Yay!
Web Minister - We have a website for BWTA. Simple Day site exists in draft form and Hadley and Antonio are working on getting something that can be published.
Prize Czar - She has prizes. If you need prizes, please give her information about 2 months ahead of time.
Youth (VACANT) - No report.
Recent and Upcoming Events
Better War Through Archery - Planning is going ok.
Baronial Yule - Went great. Looking for bids for 2016. It's easy - volunteer to run it! (If we keep growing like we have, we may have to find a bigger site. Over 90 attended!
Simple Day - July 3-5, 2015. Steward: Hadley of Sternfeld. Planning is ongoing.