Simple Day starts Friday. Volunteers are still needed in every department, especially Gate and Setup. Setup begins mid-morning and will go for a couple of hours at a minimum. We need all hands on deck.
July 18 we have a demo/recruitment booth at Shortridge's Block Party. Please sign up to help staff the booth from 10:30-noon and/or noon-3:30. We may be able to have the stage for a dance demonstration around 2:30pm.
Pennsic is less than 1 month away. If you are camping with the Barony, or participating in the meal plan, please pay fees before Peace Week.
Baronial - no report this month. Because they are not present, we cannot pass any pollings. A decision was made to share the contents of all discussions and pollings with their Excellencies upon their return from vacation and then allow them to poll. If they agree with the polling result, the polling will stand.
Great Officers and Their Deputies
Baronial Bylaws Revision - Ysabel is going through and doing the editing to get the changes we approved cleaned up for submission to Kingdom. (Removing strikethrough sections, etc.) Some brief discussion of the Family Max (technically part of the financial policy) occurred. This will be discussed further and the financial policy will be updated later in the year.
Event Stewards Toolkit - is up. Still needs revision, but Ysabel needs your feedback.
Largesse needs for upcoming events are here.
Chatelaine - had a new members meeting two fighter practices ago. The 14th of July will be the next new members meeting. Handouts will be available with information on patterns, fabric, etc.
Deputy needed with an eye towards eventual replacement - Annabelle is interested in becoming the deputy.
Herald - Dance was successful - and we had live musicians from the Barony! If people are interested, we'd love to have musicians at the July Dance, on July 9th.
Chronicler - There was a May Star, and there will be a June one. We received an honorable mention nomination for the Sternfeld Star (William Blackfox awards), and THL Breddylwyn received a nomination for his poem, "I was forged."
Exchequer - We have $11233.05 in the bank currently. We recieved a letter from the Kingdom Chronicler that the audit of the SCA's finances went well but there's a few documents they need from us.
Property Master - We have a lot of children coming to events. Pennsic will be well attended with them. A proposal for the purchase of a Youth Activities sunshade was raised, with a budget of $100. A provisional polling was passed, pending their Excellencies' agreement. (Editor's Note: Their Excellencies agree this is a good idea and the polling stands.) This shade would also be taken to Pennsic. Rose has requested that we advance her some of the previously approved fuel money for pulling the trailer to Pennsic. It was agreed that $350 will be provided and she is on the hook for providing receipts and any remainder left over.
Armored - Some classes will be starting in the next few weeks. There was a call for Armored Mashals to help out at Simple Day, meeting at 9 AM on Saturday.
Rapier Combat - We had some new people attend, and it's going well.
Archery - We need a new archery marshal. Anyone interested? Kjalvor may have expressed interest? The current marshal is gone at the end of July, so we need to be prepared to act somewhat quickly. If interested, speak to Ysabel before the July Business Meeting.
Equestrian - Had practice with two attendees this last Sunday. Took it easy due to heat. The next is the 28th at 4:00 PM. See Michael's report in the Star for address and further details. Brought receipts for games equipment for reimbursement on previously approved expenditures.
Chirurgeon - No report.
Arts and Sciences - We had a demo at Baronial Birthday, demostrating various arts and sciences. We also did a demo/exhibition at Indy Pride this past weekend and there was tons of interest in what we are doing. Cuil Cullom brought several items for display as well. At Kingdom Arts and Sciences, Annabelle took a second and Elisabetta took a first in their respective categories. Calligraphy and Illumnination group will start meeting the 4th Thursday of each month, beginning in September, at John and Priscilla's house.
Interest Groups - continue to meet. Cooks is this Sunday.
Web Minister - we have a website. Looking at updates, particularly posting a calendar-style listing of activities on the website and in the Sternfeld Star.
Prize Czar - If you need prizes for Simple Day, it's a little late, and you will likely be stuck with whatever we already have - talk to the Prize Czar SOON if needed.
Youth (OPEN) - Still looking for someone.
Recent and Upcoming Event
Baronial Birthday June 6, 2015. Steward: Annabelle - Report: Went pretty well. Lots wandered through the demo and some asked questions.
Simple Day - July 3-5, 2015. Steward: Hadley of Sternfeld. Updates: Schedule is on Facebook and should be on the Website tonight. (Editor's note: It was not. Sorry. It is now though.) We've got tons of classes booked all day, which is pretty cool. Torchlight tournament will have an axe as a prize and it is a draw for a lot of fighters. The prizes for the rapier (a shield that looks like an Oreo style cookie) and thrown weapons (handmade throwing knives) competitions are also really cool! The water battle war practice is also going to be pretty cool! A good number of out of kingdom visitors are coming to see the 50 year site.
General volunteer shifts here; retainer shifts here
Demos - Baronial Birthday, June 6 went well.
Indy Pride, June 13 - steward: Master Llew: Also went very well. Hoobah to Dyderich for 9 hours in full plate armor.
New Business: None.
Pride is Saturday. Setup at 9am, American Legion Mall. Blingy garb encouraged. Contact Master Llew for more details.
Largesse is needed for Simple Day, as are volunteers of all sorts. It's less than a month away, so sign up soon!
You have about a week to register for Pennsic and camp with Sternfeld. If you haven't already chatted with the Camp Moms about camping with us, do so ASAP, and be sure to follow up with Baroness Moira after registering so that she can confirm you were assigned to our camp.
Breddelwyn announced he is still looking for a place to hold scribal activities.
Colette reminded everyone about Dance this Thursday at Garfield Park.
Caristonia held a Newcomers' Class on Society Jargon and "Who's That in the Pointy Hat?"
Due to Baronial Birthday taking place before the next business meeting, an early second polling was required to provide budget for the meat being grilled at Baronial Birthday. The Emergency Finance Committee met and discussed the situation. A motion was raised to provide $200 for Meat, Buns, and Ice, and passed.
Baronial Birthday is right around the corner. Sign up here to be a part of the demo or claim a pitch-in dish category! We especially need calligraphers (or people who can fudge it).
Sign up for Simple Day volunteer shifts here.
Sign up to retain at Simple Day here.
Baronial- Baronial Birthday is coming up. We have a Barony.
Great Officers and Their Deputies:
Baronial Bylaws Revision - no written feedback was provided by anyone. After a brief discussion, a motion was made to submit the draft bylaws to the charter officer at Kingdom. Motion was seconded and passed. Renumbering of sections may be required. The document will be cleaned up and submitted for approval upstream. Bylaws as passed can be found here.
Event Stewards Toolkit is in beta - try it out here and contact Ysabel with feedback.
Ysabel is working on a hospitality project for 50 Year, which she will be test driving at Simple Day, called, "Everyone is a Chatelaine". There will also be tours provided, in preparation for 50 Year.
Largesse needs for upcoming events are listed on Volunteer Spot. See the listings and sign up here.
Chatelaine - looking to train her replacement. Looking to hold new members meetings - the next one will be at fighter practice the 9th of June.
Herald - some people have recently gotten their names registered. If you need help coming up with Badges, Devices, and Names, contact Colette and she'll point you towards knowledgeable people. Needing people to make announcements at Simple Day.
Chronicler - April Star was published. May Star will be published in the next day or two.
Exchequer - Balance is currently $11,360.18
Property Master - Still looking for suggestions on what to use the budget for. Cooking and feast stuff is largely updated, but other areas might need stuff. Archery may need new grass mats to shoot at, some of which may be covered by their budget. There have been problems obtaining them due to only one company making them, and that company ceasing operations.
Armored - We've had fighter practice. No one got hurt.
Rapier Combat - People are still showing up and having fun stabbing each other, including children!
Archery - Turnout is slowly increasing.
Equestrian - May practice happened. Looking for more interested people. Next practice is the 13th of June. Games equipment is mostly complete.
Chirurgeon - No report.
Arts and Sciences - People are doing stuff and making things. We have at least two people competing at the Kingdom Arts and Sciences Faire.
Interest Groups -
Dance - There were 56 unique people at Dance practice this month.
Garb Work Days - At Brownsburg Public Library on June 20th, July 18, August 22nd. Other costumers will be there - if you need help with a project, please arrange it ahead of time by asking for help on the Costumer's list.
Costumers - Met in May. June meeting will be at Saint Timothy's. If you need help with a project, let the Costumer's list know so that someone can be prepared to know.
Cooks - Didn't meet due to illness in May.
Web Minister - Updates to Simple Day Site pending. There are issues with the Awards Google Doc - Antonio is investigating.
Prize Czar- No Report.
Youth (OPEN)- If you are interested, please contact Ysabel.
Recent and Upcoming Events
Baronial Birthday - We will be doing Bookmarks - sign up on Volunteer Spot to help out with this project. We will be doing felt Herald Banners as a family craft project - please sign up. If you are demoing an activity, make sure to sign up. Sign up for your pitch in contribution. The various sign-ups for Baronial Birthday can be found here.The Arts and Sciences competition theme is 50 Year. A motion was raised to approve $200 for meat, buns, and ice. A second polling will be done via emergency finance committee on Tuesday at Fighter Practice, as we do not meet again before Baronial Birthday.
Simple Day - July 3-5, 2015. Steward: Hadley of Sternfeld. Updates?
General volunteer shifts can be found here and retainer shifts can be found here.
Baronial Birthday, June 6
Indy Pride, June 13 - steward: Master Llew. Needing pavilion, parade walkers, booth staff.
June 17th is the deadline for registering for Pennsic with any group.
Business Meeting is Thursday, May 21 at St. Timothy's. 7pm. If you have business to add to the agenda, let Ysabel know ASAP.
Baronial Birthday is right around the corner. Please submit award recommendations this week! Sign up here to be a part of the demo or claim a pitch-in dish category!
Sign up for Simple Day volunteer shifts here.
An opportunity for the group to participate in Indy Pride was presented, with a short time-frame before implementation was required. After discussion of the possibility was met with generally favourable interest, it was decided to hold an emergency finance committee meeting to approve $100 for a booth at Indy Pride. Master Llew is coordinating the demo/activities - please see him if you'd like to help out. Master Llew is also covering the additional cost (above and beyond the $100 that was polled and approved).
Master Llew proposed last week that we demo at Indy Pride and the conversation has been ongoing online and in person. This is a time-sensitive request because of the due date and the Emergency Finance Committee will meet after announcements to discuss and poll on the $100 expense. If you have any questions for Master Llew, who would be taking the lead on organizing the demo, or any feedback regarding this demo opportunity, please ask now, or join us after announcements in the common area.
Mark your calendars for Baronial Birthday. June 6, Garfield Park--it will be a demo, so start thinking about displays or skills you might be able to contribute. See Annabelle to volunteer to help and watch the web for a link to the volunteerspot when it goes live very soon!
We're anticipating an early bid for BWTA! If you would like to join the event review committee, let Ysabel know ASAP.
Baronial- There is a new Barony forming to the north, and Their Excellencies would like to hear suggestions for things to gift to them.
Great Officers and Their Deputies
Baronial Bylaws Revision - a finalized draft of the document has been completed. Please review the draft and comment - be ready to poll on them for next month's Business Meeting.
Event Stewards Toolkit - is about 75% done. Ysabel welcomes comments.
Chatelaine - No report this month.
Herald - People continue to submit their names and devices. Feel free to continue sending questions to Colette, and she will continue to send them to book heralds in the group. If people need voice heraldry for events, please ask ahead of time so Colette can make sure she has time or can find volunteers.
Chronicler - We had a March Star, we will have an April Star.
Exchequer - We have $13,249.16 in the bank.
Property Master - Work on the intrasite directional signs will be starting soon. Six of them should be available by Simple Day. People who would like to help paint would be appreciated.
Armored - Armored Combat continues to happen, there's been a lot of people fighting. Short classes are going to be offered at each practice soon. The loaner armor project is making progress very soon!
Rapier Combat - There's a new crop of youth rapier fighters. There was a recent meeting to put together loaner armor, which has been under budget. Some of that budget will be used to additionally make youth rapier equipment.
Archery - Continues to shoot sharp things at not sharp things. The Archery Captain is likely moving to Washington by summer. If you are interested in being an Archery Marshal, please get in touch. Polling to begin soon.
Equestrian - Has met, will continue to meet. Updates are being posted on Facebook and the Yahoo Group. Insurance for the Indianapolis location is in process - once it is in force, practice will be moving.
Chirurgeon - No report.
A&S - People are doing stuff. People are working on projects at fighter practice and elsewhere. Congratulations to Elisabetta for placing a 1st in Accessories at South Oaken. She moves on to the Kingdom Arts and Sciences Faire. There was talk of having people interested in calligraphy and illumination get together to meet. Is there still interest?
Interest Groups - Sewing of Rapier Loaner gear went well. Next sewing day was going to be May 3rd, but we are looking to reschedule. Dance had 24 people.
Web Minister - We have a website. Simple Day updates ongoing.
Prize Czar - If you need prizes, contact Grainne. Especially for Simple Day.
Youth (OPEN) - If interested in serving, contact Odile and/or Ysabel. We need at least one candidate. This person will be a resource and planner, not a babysitter.
Recent and Upcoming Events
Baronial Birthday Bid(s)- Annabelle’s Bid option A 2ND POLLING. A motion was raised to hold the event with a $250 budget for the picnic shelter, with a feast budget coming soon. Several demonstrations have been volunteered - let Annabelle know what you are interested in doing. Event will start at 10:00 AM and end when the sun goes down. The possibility of providing a takeaway, like a bookmark for the demo portion of the day was discussed and is being investigated. The motion for approving the event with the budget was seconded, and passed second polling.
Possibility of making/getting business cards made was discussed.
Simple Day - July 3-5, 2015. Steward: Hadley of Sternfeld. Updates? Three merchants have signed up. Two to three classes have been arranged. Things are moving right along.
Demos - Baronial Birthday, June 6 (see previous discussion)
Still no date yet, Bishop Chatard HS history classes. If you are interested in individually teaching or demonstrating for the class, there may be opportunities.
New Business: A bid for 2016's BWTA is being prepared by Sir Lothar. If you are also interested in submitting a bid, consider doing so before May's Business meeting as we are going to start voting on bids next month.
Business Meeting is Thursday at St. Timothy's. If you have any business for the agenda, please let Ysabel know tonight so that it can be incorporated.
The idea to pre-screen event bids came up at our last business meeting and was very well-received. To that end, Ysabel will be convening an occasional event review committee. The group will "meet" virtually approximately 2 weeks before event bids are presented at a business meeting and members will be asked to review bids and provide feedback before they are brought to open council. The hope is that in this way we will catch math errors and provide event stewards with feedback relating to attendance estimates and other finance/site concerns prior to the eleventh hour. If this is something you are interested in helping with one-time or on an ongoing basis, let Ysabel know.
Mark your calendars for Baronial Birthday. June 6, Garfield Park--it will be a demo, so start thinking about displays or skills you might be able to contribute. See Annabelle to volunteer to help with the demo.